Olney Theatre Center is in search of an HR & Finance Manager to join its administrative staff. This administrative position within the Finance Department reports to the General Manager and works closely with the Director of Finance. The HR & Finance Manager will work with staff on all HR matters including but not limited to payroll, benefits, workplace policy concerns, and hiring processes. Financial responsibilities include working with the Director of Finance to manage accounts payable and prepare for the annual audit.
Olney Theatre Center produces, presents, and tours extraordinary performances for a diversity of audiences as well as educates and inspires the next generation of theatre-makers. The successful candidate will join a growing regional theatre that emphasizes artistic rigor, prioritizes equity, diversity, inclusion, and accessibility, and places collaboration at the center of our work.
Core functional areas and responsibilities include:
- Human Resources
- Review and update forms and documents to conform to annual changes in laws and rates as needed
- Keep up with HR best practices and relay information as needed to appropriate staff
- Receive and process employee concerns and complaints as guided by the Employee Handbook and Anti-Harassment Policy
- Update Employee Handbook as needed
- Assist full-time staff with benefits, time-tracking, and payroll
- Maintain Human Resources files for all employees, including hard copy and electronic files in ADP
- Set up employee training for internal systems
- Conduct onboarding and exit interviews
- Coordinate hiring of new staff among all departments
- Report all Worker’s Compensation claims
- Manage open payables filing
- Communicate with vendors as needed
- Enter invoices into QuickBooks
- Input credit card transactions to QuickBooks
- Match checks to invoices; mail and distribute in-house checks as required
- Scan and file paid invoices
- Payroll Administration through ADP
- Pull back-up documentation for annual audit
- Other accounting support as needed
- Administrative Support
- Serve as point of contact for office equipment contracts
- Monitor and maintain office supply inventory
- Oversee common work areas
- Serve as point of contact for brokers of all organization insurance policies including but not limited to general liability, automotive, umbrella, health, life, disability, and Worker’s Compensation insurance
A successful candidate will have 3 years of experience in Human Resources and be a team player.
This position is full time and reports directly to the General Manager. Salary is competitive and includes benefits including health and dental insurance, 403(b) with employer match, paid vacations and holidays along with opportunities for professional development.
Start Date: January 6, 2020 or later. Search will continue until position is filled.
How to Apply
Please email email@example.com a resume and cover letter. No phone calls.
Sound and Projection Supervisor
The Sound and Projection Supervisor is OTC’s point-person in the following areas: systems manager for both sound and projections for all OTC productions and special events on our four theater campus, including the setup and maintenance of all sound and projections systems and equipment, management and leadership of the Sound/Projections Department, including: budget management, equipment maintenance, strategizing new acquisitions, recruitment and mentorship of OTC’s annual Sound Apprentice, plus serve as OTC’s Standby Engineer.
This position works closely with all Sound Designers, Projection Designers, OTC’s Resident Sound Engineer, and reports directly to the Director of Production.
A successful candidate will have a minimum of 4 years of experience in the field of sound and projections, have strong leadership skills and be a team player.
Olney Theatre Center strives to be and advocate for all people of different backgrounds including but not limited to race, sexual orientation, gender identity and religion.
Full time position, competitive salary, vacation, health benefits, and retirement plan with employer contribution. The position start date is negotiable.
Please send a cover letter, resume, and three references to firstname.lastname@example.org.
Front of House Associate
Olney Theatre Center, an AEA COST theater with four performance facilities producing a ten-play season plus special events, seeks part-time Front-of-House Associates. This position will work 10-30 hours per week during shows, both weeknights and weekend shifts, as well as occasional weekday shifts and holidays. One must have great customer service skills, and a dedication to service of the theatre and its patrons.
Primary Duties and Responsibilities
- Front of House Sales: Set up, operate, and close up the gift shop, concessions, and alcohol sales for the theatre during performances. Can include set-up and breakdown of remote bars, serving beverages and concessions.
- Customer Service: Assist House Management staff in creating a safe and welcoming environment at the Olney Theatre Center, providing hands-on assistance as necessary/requested. Ensuring patron safety in the event of emergency in accordance with company procedure.
- Maintain the cleanliness of all public spaces. This includes but is not limited to theatres, lobbies, dressing rooms, and bathrooms.
- Collaborating with House Managers, reporting safety or facilities issues or patron concerns.
- Occasional work with development team.
- Cheerful attitude and evident willingness to serve and engage with theater patrons.
- Excellent listening, problem-solving, and verbal communication skills.
- Desire to work as part of a team.
- Reliability and punctuality.
- Attention to detail.
- Previous experience in customer service roles preferred.
- Cash handling experience and computer literacy.
- Ability to multitask and work well under pressure
- All applicants must be at least 18 years of age, and must have, or be currently pursuing a high school diploma or equivalent
- Front of House Associates are paid hourly and work hours depend on their availability and the Theater's schedule.
- $12.50 per hour
How to Apply
Please email the following materials to email@example.com
- A resume outlining work experience and education
- The name, phone number and email address of one professional reference
- The name, phone number and email address of one personal reference
- A brief statement of interest or cover letter
Olney Theatre Center Institute Advanced Training Program
Each class of full-time apprenticeships plays an essential role in Olney Theatre Center (OTC) operations. Working in every department of production, apprenticeships will learn standards of professionalism while building their resumes and/or portfolios, making them more marketable to future employers.
OTC Apprenticeships offer emerging theatre artists a bridge between the university and the profession. The apprenticeship aims to develop each individual’s skill and knowledge of the professional theatre world through hands-on work in a professional theatre.
Apprenticeships work alongside production staff and directly with visiting directors and designers on various productions in a variety of spaces. From a one-man show performed in a black box to a full-scale, main stage musical, OTC produces a range of theatrical productions.
Each participant will explore his or her chosen discipline (lights, costumes, etc.) while exploring other interests within the theatre. However, acceptance of an apprenticeship requires a full-time commitment. Due to the variable and extended hours of the program and the nature of theatre work, outside employment is not possible.
Learn more about the program and available apprenticeships here.